Privacy Policy

Operated by: Vantra Collective ("Vantra," "we," "us," or "our")

This Privacy Policy explains how Vantra Collective collects, uses, shares, and protects personal data when you visit www.vantracollective.com (the "Site"), submit an inquiry, apply to our creator roster, or work with us as a brand or creator client (collectively, the "Services"). It is written to comply with the EU General Data Protection Regulation (GDPR) and applicable EU member state implementing laws.

By using the Site or Services, you acknowledge this Privacy Policy. If you do not agree with it, please do not use the Site or Services.

1. Who We Are — Data Controller

Vantra Collective is the data controller responsible for your personal data under this Privacy Policy.

• Trading name: Vantra Collective
• Contact email: contact@vantracollective.com
• Website: www.vantracollective.com

If you have questions about this Policy or how we handle your data, contact us at the email above. We aim to respond to all privacy-related inquiries within 30 days.

2. What Personal Data We Collect

2.1 Information you provide directly

• Contact form submissions: name, email address, company/brand name, social media handles, and the content of your message.
• Creator roster applications: name, email, social media handles, platform statistics, niche/content category, and any portfolio or media links you provide.
• Brand client information: company name, business contact details, billing/invoicing information, and campaign brief details.
• Correspondence: any information you provide when you email us or otherwise communicate with our team.

2.2 Information collected automatically

• Usage data: pages visited, time spent on pages, referring URLs, click patterns, and general navigation behaviour.
• Device and technical data: IP address, browser type and version, operating system, device type, and screen resolution.
• Cookies and similar technologies: see Section 5 below.

2.3 Information from third parties

• Publicly available social media data (e.g. follower counts, engagement rates) referenced when evaluating creator partnerships.
• Payment confirmation data from payment processors used to facilitate brand-to-creator payments (we do not store full card or bank account numbers ourselves).

3. How We Use Your Data — Purposes & Legal Basis

3.1 Responding to inquiries and applications

Used to respond to your inquiry, evaluate creator applications, and assess potential brand partnerships. Legal basis: Legitimate interest (Art. 6(1)(f) GDPR), and/or steps necessary to enter into a contract (Art. 6(1)(b) GDPR).

3.2 Delivering campaign and matchmaking services

Used to manage the relationship: matching creators with brands, coordinating briefs, content review, scheduling, performance reporting, and processing payments. Legal basis: Performance of a contract (Art. 6(1)(b) GDPR).

3.3 Marketing communications

With your consent, we may send updates about Vantra Collective or relevant opportunities. Withdraw consent anytime. Legal basis: Consent (Art. 6(1)(a) GDPR).

3.4 Analytics and site improvement

We use analytics tools to understand site usage and measure performance. Legal basis: Consent via our cookie banner for non-essential cookies (Art. 6(1)(a) GDPR); legitimate interest for strictly necessary functions (Art. 6(1)(f) GDPR).

3.5 Legal and compliance obligations

Legal basis: Compliance with a legal obligation (Art. 6(1)(c) GDPR) and legitimate interest (Art. 6(1)(f) GDPR).

4. Who We Share Your Data With

We do not sell personal data. We share data only as necessary to operate our Services:

• Brands and creators we are actively matching you with, where necessary to facilitate a partnership you've applied for.
• Payment processors and escrow providers, to process campaign payments and creator payouts.
• Analytics platform providers, as described in Section 5.
• Service providers supporting our operations (email/CRM tools, cloud hosting, accounting software), under data processing agreements.
• Legal, regulatory, or law enforcement authorities, where required by law.
• A successor entity, in the event of a merger, acquisition, or sale of business assets, subject to equivalent privacy protections.

5. Cookies & Tracking Technologies

Our Site uses cookies and similar technologies to understand site usage and measure performance.

5.1 Categories of cookies we use

• Strictly necessary cookies — no consent required
• Analytics cookies — page views, session duration, navigation paths
• Advertising/marketing pixels — campaign measurement, custom audiences

5.2 Your cookie choices

On your first visit, you'll see a cookie consent banner allowing you to accept or reject non-essential cookies. You can change preferences anytime via browser settings. Rejecting non-essential cookies won't affect core Site functionality.

6. International Data Transfers

Some service providers may process data outside the EEA. Where this occurs, we use appropriate safeguards such as Standard Contractual Clauses (SCCs) or another recognised transfer mechanism.

7. Data Retention

• Contact form and roster application data: up to 24 months from your last interaction.
• Client and contractual data: duration of engagement plus the period required by applicable commercial, tax, and accounting laws (generally up to 10 years).
• Analytics data: per the relevant provider's settings, generally no longer than 26 months.

When no longer needed, data is securely deleted or anonymised.

8. Your Rights Under the GDPR

If you're in the EEA, you have the right to:

• Access — a copy of the personal data we hold about you
• Rectification — correction of inaccurate or incomplete data
• Erasure — subject to certain legal exceptions
• Restriction — limit how we use your data in certain circumstances
• Portability — receive your data in a structured, machine-readable format
• Object — to processing based on legitimate interest, including direct marketing
• Withdraw consent — at any time, without affecting prior lawful processing
• Lodge a complaint — with your local data protection supervisory authority

To exercise any right, contact contact@vantracollective.com. We may need to verify your identity first.

9. Data Security

We use appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction. No method of transmission or storage is completely secure.

10. Age Requirement & Children's Privacy

You must be at least 18 years old to apply to our roster or otherwise sign up with Vantra Collective. Creators are required to confirm they are 18 years of age or older when submitting our contact form, and we do not knowingly accept applications from, or enter into partnerships with, anyone under 18.

Our Services are intended for businesses, brands, and creators operating as adults. We do not knowingly collect personal data from individuals under 18. If we learn that we have collected data from someone under 18, we will delete it promptly — if you believe this has happened, please contact us.

11. Third-Party Links

Our Site may link to third-party websites or social platforms. We are not responsible for their privacy practices — review their policies independently.

12. Changes to This Policy

We may update this Policy to reflect changes in practices, technology, or law. Updates will be posted here with a revised "Last updated" date.

13. Contact Us

Vantra Collective
Email: contact@vantracollective.com
Website: www.vantracollective.com